β Online β everything saved and sent
Select a Day to Enter
| Name | Contract | Started | Status | Actions |
|---|
Edit opens the same form as before (PIN, hours, start/finish dates, login on/off).
Add New Employee
π Google Drive folder will be created automatically when you add this employee.
Where the system sends email, and the wording of the office emails. Change them here — no developer needed. Press Save Settings when you're done.
Timesheet submissions
System alerts
Employees send documents to
Employee confirmation emails
Every employee gets their own confirmation email when they submit. If they hit Reply, it comes here. Leave this blank and replies go to the Timesheet submissions address. The office emails below use the same reply address.
Reminder emails (Not submitted)
This is the starting wording when you press Email on a Not-submitted row. You can still change it before each send. {name}, {week} and {company} are filled in for you.
Top-up check
The reasons you pick from when you lower a top-up. The electrician sees the reason in their email and on their PDF.
General
Monday routine
- Open Timesheet Log and pick Last week in the box at the top.
- Click the Check top-up box. For each person, press View, look at the orange days, then Accept or Adjust. They get an email with the final figure.
- Click the Not submitted box. Press Email to send a reminder (you can change the words first), or ring them. Each email sent is noted on their row.
- Press Generate all ready timesheets. Phones no longer file PDFs, so this is how every week gets into Drive. Anything already in Drive is skipped, so pressing it twice never makes copies. People still waiting for a top-up check are left out until you decide. When the three to-do boxes all say β 0 β All done, the week is finished.
Good to know
- View draft shows what someone has typed but not submitted. It can't be filed until they submit.
- If someone submits again after you decided their top-up, the decision is cleared and the week needs checking again.
- Email wording, CC addresses and the three top-up reasons are in Company Settings.